Office Ergonomics: The Basics

 With many employees spending long hours at a computer, providing a healthy environment is crucial for well-being and productivity. Many organizations invest in ergonomic office chairs and larger displays to help mitigate common health risks like back pain and eye strain. However, there are other factors that can contribute to improved well-being. 

5 Ways to Improve User Comfort 

Publish advice on the best placement of monitor or laptop screen

According to ergonomics expert Dr. Alan Hedge, “If the monitor is too low, you will crane your neck forwards, if it’s too high you will tilt your head backward and end up with neck or shoulder pain." To find the right position, sit back with your chair slightly reclined and hold your right arm out horizontally - your middle finger should almost touch the center of the screen. At this position, you can see the screen more clearly because humans have a greater visual field below the horizon, rather than above. Look down a corridor and you will always see more of the floor than the ceiling. 

Increase display position flexibility

For desk-based employees, consider mounting displays on adjustable arms. These greatly increase the height, angle and depth at which a display can be positioned in relation to the user. Most monitors and all-in-one computers can be mounted onto an adjustable arm, which itself can be clamped to a desk without drilling holes. The Lenovo Adjustable Height Arm, for example, is suitable for any VESA-compatible monitor, ThinkCentre M Series or Lenovo V Series all-in-one. 

Convertible devices are ergonomically better for mobile users

If you frequently work on tablets or laptops, convertible devices could be better for your. For example, if reading emails and reports or web conferencing, folding the ThinkPad Yoga laptop into an alternative mode like 'Tent' or 'Stand' will bring the screen much closer to the user, improving posture. Such flexibility also enables more control over the angle of the screen - so the user can precisely adjust the screen angle whether they are sitting, standing or even laying on a sofa or bed. 

Look for devices with anti-glare screens and a high-contrast ratio

Anti-glare screens significantly reduce reflective light from indoor lighting or sunlight from outside, which in turn prevents users from leaning into the screen to try to see it more clearly. Similarly, screens with a higher contrast ratio appear clearer, whatever the surrounding light conditions. 

Resolution and scaling are equally important

Although a higher resolution screen enables greater detail and a larger area for multitasking, it also means objects and words get smaller. Ensure that users know how to adjust resolution and scale independently - boosting the size of menus, buttons and text without changing the resolution.


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Do you have an ergonomic set-up in your work or home office? What tips or tools do you use to increase your health and productivity while at your desk? Please share with the community in the comments below!

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